How Much Does School ERP Software Cost in India?

Most schools want to simplify things like fee tracking, attendance, and report generation — but the moment ERP pricing comes up, things get complicated.

There’s no single “market price” for School Management Software in India. Some tools start at ₹10,000 a year. Others go beyond ₹2 lakh, depending on what’s included. Most vendors don’t list their actual prices up front, and when they do, there’s a lot they leave out.

SoftwareDekho helps schools compare ERP tools transparently — based on real features, real pricing, and what’s often left out of the base plan. If you're trying to budget for School Management Software, here's what to expect in 2025. 

What Decides the Cost of School ERP Software?

There are 5 core factors that affect pricing:

1. Number of students or users: More users = higher subscription or license cost.

2. Modules you choose: Some tools offer fixed bundles, others let you pick features à la carte.

3. Customisation and branding: If you want your logo, colour scheme, or custom workflows — that’s extra.

4. Onboarding and training: Many vendors charge for initial setup, teacher training, or data migration.

5. Support and hosting: Cloud-based tools with priority support often come at a higher recurring cost.

ERP Pricing by School Type or Size

Every school doesn’t need the same setup — and costs should reflect that.

Here’s how pricing usually looks across different school profiles:

🏫 Preschools or Budget Private Schools

• Typical Size: < 300 students

• What They Need: Basic attendance, fee tracking, parent communication

• Price Range: ₹10,000 – ₹30,000/year

• Setup Fee (if any): ₹5,000 – ₹15,000

🎯 Stick to essential modules only. Don’t pay for transport or exam management if you won’t use them. 

Check Out - CBSE vs State Board: Which School ERP Works for Each

🏫🏫 CBSE/ICSE Schools (500–1000+ Students)

• What They Need: Exams, grading, transport, homework, reports

• Price Range: ₹30,000 – ₹70,000/year

• Setup Fee: ₹15,000 – ₹40,000

🎯 Watch for SMS credits, API access, and mobile app support — these are often billed separately.

🏢 Multi-Branch or Group Institutions

• What They Need: Multi-campus dashboard, user hierarchy, integrations

• Price Range: ₹70,000 – ₹2,00,000+ per year

• Setup Fee: ₹30,000 – ₹1,00,000 (depending on complexity)

🎯 These schools often need integrations with Accounting Software, LMS platforms, and biometric tools. 

Common Hidden Costs to Watch Out For

Even if the ERP quote sounds affordable, there’s often more beneath it.

Here’s what schools are often billed for later:

• SMS credits: Most plans come with limited SMS usage

• Extra users or logins: Adding more staff later may increase cost

• Data backups: May cost more if you want historical data recovery

• Mobile app upgrades: A basic app may be free, but full features often aren’t

• Custom reports: Some schools are charged separately to generate non-standard reports

🎯 Before buying, ask for a cost breakup — not just the headline price. 

Also see Top Features offered by School Management Software 

Cloud vs. On-Premise: What’s More Cost-Effective?

Most Indian schools now prefer cloud-based ERP tools — and for good reason. 

🎯 Unless your institution has strict data control requirements, cloud ERP is more affordable and scalable.

So, What Should You Actually Budget?

If you’re a small to mid-size school, expect to spend around:

• ₹20,000 – ₹60,000/year for a standard ERP

• ₹10,000 – ₹30,000 one-time for onboarding/setup

• ₹5,000 – ₹15,000 annually for extras (SMS, training, support)

Multi-branch schools or those needing deep customisation should budget more — but also negotiate. Most vendors are flexible when they know your exact requirements.

Final Thought

ERP pricing in India varies — but the more clarity you have, the less likely you’ll overspend or underbuy.

Don’t pick software just because it looks “complete.” Pick one that fits your school size, staff capacity, and budget — with support that doesn’t disappear after the sale.

✅ Want to compare real pricing across School ERP tools? Explore top school management software options →