Top 5 Accounting Software for Indian Housing Societies

Managing a housing society involves billing, collections, vendor payments, and hundreds of residents expecting transparency. Without the right system, payments get missed, approvals are delayed, and records slip through the cracks.

Community management software helps by bringing accounting, billing, helpdesk, and vendor management into one connected space. Some focus purely on finances, while others offer full-scale ERPs covering every aspect of society operations.

In this article, we review five platforms used by Indian housing societies: Mygate, Apna Housing, Adda, SocietyCity, and Buildium. Each has its strengths and limitations across accounting depth, ease of use, automation, and support.

1. Mygate

Mygate has become the first choice for most large and mid-sized housing societies in India. What began as a simple community app has evolved into a full-fledged ERP that manages every aspect of society operations. The platform goes far beyond visitor management, bringing accounting, billing, invoicing, helpdesk, asset tracking, vendor management, and compliance into one connected system.

From a treasurer’s perspective, the accounting module is one of the most capable in this category. It supports automated billing, integrates collections directly with bank accounts, and generates detailed ledgers and financial statements without manual effort. Audit trails are built into every transaction, making approvals transparent and easy to track. Bills can be raised, reviewed, and digitally approved by office bearers, eliminating the back-and-forth of email chains.

Where Mygate stands out is in how it connects accounting with the rest of society’s operations. Complaints, payments, and amenities all flow through the same app, so management committees can view the complete picture instead of switching between different systems. Its scale of adoption is also unmatched, with more than 27,000 societies using it across India. 

The only drawback is that the platform’s wide feature set can feel heavy during the initial setup. Societies that only need simple accounting may find it slightly complex at first. However, once configured, the system runs smoothly and requires minimal manual work. 

Overall, Mygate offers the most comprehensive and widely trusted ERP for housing societies, combining financial depth with operational control on a single platform.

2. Apna Housing

Apna Housing is a straightforward, reliable platform focused on getting society accounting right. It’s well-suited for small and mid-sized communities that want a clean, easy-to-use system for billing, collections, and expense tracking without a steep learning curve.

Its accounting tools cover essentials like automated billing, digital receipts, expense categorisation, and clear audit reports. Treasurers get real-time visibility into collections and dues, while residents can check balances and make payments online. Reports are detailed enough for auditors but remain easy to understand. 

Apna Housing’s focus stays mainly on accounting. It lacks deeper integrations with helpdesk, vendor management, or amenity booking modules that full ERPs like Mygate offer. For societies seeking a simple and accurate accounting solution, it delivers exactly that. 

3. Adda

Adda has been around for years and built its reputation on strong accounting and communication tools. Many societies adopted it early for billing, collections, and discussion forums. It supports automated invoicing, receipts, expense tracking, and ledger generation. For small and mid-sized societies, it offers structured accounting with reliable digital records.

The interface is familiar, and the resident app includes polls, announcements, and facility booking. However, the product feels dated in some areas, and its modules often work in silos, making cross-functional visibility harder. Large societies may face limits on automation and customisation.

A data breach in 2024 also raised concerns around reliability, though it was later addressed. Overall, Adda remains a capable solution for societies that want proven accounting and community tools, but lacks the breadth of newer ERPs.

4. SocietyCity

SocietyCity positions itself as a modern, cloud-based solution for medium and large housing societies. It combines accounting, communication, and facility management in a clean, minimal interface. The software automates invoicing, reminders, and notifications, helping committees cut down on manual work.

Its accounting module covers the essentials: maintenance, billing, collection tracking, expense logging, and report generation. Treasurers can view dues, download ledgers, and share digital statements. Role-based access ensures members and residents see only what’s relevant.

The product still feels like it’s evolving. While it covers basics well, it lacks deep integration between accounting, helpdesk, and vendor management. Automation is limited, and some data exports need manual adjustments. Support is quick, and the cloud setup makes access easy.

In short, SocietyCity strikes a balance between simplicity and function, ideal for RWAs that want organised accounting without heavy configuration.

5. Buildium

Buildium is a globally recognised property management platform, popular among real estate managers and HOAs, especially in the US. It offers a robust accounting engine, strong reporting tools, and automation for reminders, payments, and late-fee management.

Reports are highly detailed, tracking income, expenses, and vendor payments across properties. It also includes maintenance ticketing, lease tracking, and document storage, features similar to Indian ERPs.

However, its setup isn’t tailored for Indian societies. RWAs need to customise GST, payment gateways, and compliance workflows. Pricing is also higher compared to local alternatives.

For Indian societies, comfortable with customisation and cost, Buildium is dependable. For most, it feels overpowered and less aligned with Indian housing formats.

Conclusion

Each platform serves a different type of society. Apna Housing suits smaller communities that want simple accounting. Adda offers solid accounting and communication, but feels dated. SocietyCity provides a neat, evolving mid-tier option. Buildium is powerful but not optimised for India.

Mygate, however, leads the category by a clear margin. It’s the most comprehensive, all-in-one ERP built for every stakeholder, such as owners, tenants, guards and management committees. Its integration of accounting, helpdesk, amenities, vendor management, and compliance sets it apart. With the widest adoption across Indian societies, it remains the most complete and dependable solution for modern community management.