HRM Software Objectives & Their Impact on Indian Workplaces

HR management software, or HR software automates human resource processes starting with the recruitment process and ending with benefits administration, performance evaluation, training, and offboarding. This also eliminates paperwork and manual handling of documents and records. 

Popular HR software functions include:

1. Staffing – coordinate job openings, sort and filter candidates, organize interviews, and make hiring decisions.

2. Onboarding – electronically onboard new hires through paperwork, develop employee profiles, accomplish pre-boarding activities, and many others. 

3. Payroll – calculate paychecks, withholdings, and deductions; produce pay slips and check tax compliance. It is often integrated with time-tracking software.

4. Benefits administration – track enrollment, administration, and management of employees for all health, retirement, and welfare benefits programs.

5. Time and attendance tracking – allow employees to sign in and off, and record working hours, PTOs, etc. 

6. Performance Management – assist in setting goals, frequency of reviews, 360-degree feedback, rating, and calibration.

7. Learning management – manage and monitor the training and development programs, e-learning, certifications, etc. for the employees.

It can also report and analyze all aspects of HR such as headcount, compensation, retention, diversity, and performance among others to encourage the use of data in decision-making. It makes HR strategic and enhances the organisation of the workforce, and the workflow.

Human Resources software helps organisations in several ways. Some of them are: 

Automation: HR tools minimise manual work like recording employee information, calculating payroll, tracking the time-offs, onboarding/off-boarding, etc. 

Data Accuracy: It stores every information related to employees, i.e., contact details, payrolls, benefits, tax documents, performance appraisals, etc. in a single place. This is important to keep data accurate and standardized throughout the whole organisation. 

Reporting: It lets you generate reports easily. You can track key data such as turnover rate, compensation, diversity data, etc. This information can help HR understand the company’s policies and make better decisions. 

Compliance: HR systems ensure compliance with labour laws and regulations related to hiring and employment. It covers data privacy and protection laws, employees’ rights to time off, and other crucial factors that fall under HR compliance.

Here's a detailed piece on HR Compliance and the Important Checklist that HRs need to know

Employee self-service: Most HR software systems available include employee self-service. Every employee can easily get information about themselves, apply for a vacation, change details, and others without involving the HR department.

Here's how Human Resource tools make employee engagement better.

By now, it is clear that HR software solutions are an essential part of any company. This technology is changing the way that firms approach human capital. It has several benefits for businesses. 

Productivity: HR tools reduce the amount of manual work involved. They automate and manage employee records, timesheets, paid time off, and the payroll process. It also reduces mistakes that are common when using manual methods.

Communication: HR tools are communicating lines between employees and employers. They provide access to pay slips, tax forms, requests for time off, and benefits information. Employees can raise a ticket for any help from the HR department. Likewise, managers can know the current status of team members toward goal achievement, training needs, and other staff matters.

Onboarding & Employee Development: Onboarding and continued training are other core responsibilities of the HR department. It is now enhanced through the help of technology. Onboarding portals help the new hires accomplish policies and paperwork. They also provide training content to employees and monitor their learning progress. Performance management tools set goals, collect feedback, and reviews.

Want to dive deeper? Checkout the Functions of the HR Department.

Analytics: Most HR solutions provide detailed reporting and analysis. These are easily accessible and helps realise areas of concern. For example, turnover or absenteeism reports may need investigations into why they are taking place. Such reports also helps control costs. HR systems provide better strategic metrics and analytical insights.