Best HR Software in India

HR software is a tool designed to automate various tasks involved in human resource management (HRM). It can help companies manage their employees more effectively by streamlining administrative tasks such as payroll, while also facilitating more strategic processes like employee learning and development (L&D). These programs allow managers to create better performance reviews, and coaching sessions, and reduce time spent on administrative tasks. 

HR systems are designed to help companies manage their employees more efficiently by automating many administrative tasks involved in HR. An HR software solution should provide you with the ability to handle a wide range of employee data, including: 

Employee Information

HR software should allow you to manage essential employee information like names and contact details and more point-specific data such as skills, training history, education level, and more. This feature is beneficial in the recruitment process, helping you search for candidates who have applied in the past.

Leave Management

The software should enable you to handle requests for leave, including automated approvals, track how much time off employees have taken, and run reports on who has been away from work over a specific period. The leave management feature streamlines the process and reduces the workload of HR professionals.

Recruitment Management

HR software should enable you to store all your job applications in one place so you can easily search through them when searching for new employees or candidates who've applied in the past. The software should provide tools for managing recruitment processes, including sending out applicant packs, tracking applicants through different process stages, and informing stakeholders about each candidate's progress.

Training Management

Keeping a record of all training that's taken place, including who participated, when, and for how long, ensures that HR professionals can assess if an employee needs additional coaching after attending a specific course. HR software helps you stay on top of employee development and training requirements.

Performance Management

HR software should help you track performance metrics like sales figures or customer satisfaction ratings and set goals with employees to improve these metrics over time. This feature helps managers create better performance reviews and run reports on how well employees are doing, so they can see their progress and areas for improvement.

In conclusion, HR software is essential for any company looking to streamline its HR processes, improve employee management, and increase efficiency. With a range of features available, HR software can help organizations manage all aspects of HR from recruitment to performance management, training, and leave management.

Why HR Software is Essential for Organizations

As a business owner, you are always looking for ways to make your operation more efficient. An excellent way to do that is by using HR software.

Using HR software will help you manage your employees and all their information in one place. This includes their contact information, employment records, employee performance reviews, and other essential data such as their attendance records and training programs.

Another benefit is that HR software can help you save time. Instead of going through multiple files and documents to find information, you can simply use the software to access all your employee records in one place. This will allow you to quickly locate any information you need without searching through stacks of papers or looking for a specific spreadsheet on your computer.

HR software also saves employees time by automating basic processes such as holiday allowance, KPI/KRA tracking, and absence monitoring.

A basic human resources management system may be enough if you have a small business with only a few employees. If you have over 100 employees or are looking to streamline your HR processes, consider investing in an advanced platform that includes onboarding and payroll automation features.

Here are some standard HR software features:

Employee self-service: 

 This feature allows employees to manage their information through the software, for instance, by updating their addresses or submitting leave requests.

Time and attendance tracking: 

Many HR systems allow you to track your employee's hours and provide reports on the number of hours they've worked in a given period. 

Recruitment Management  

 Some systems give you access to applicant tracking software that can help you screen resumes and manage interviews, among other things. 

Leave management: 

HR systems often include a feature that allows you to track your employees' leave requests and manage their time off. 

Payroll: 

 A common feature is payroll software that lets you calculate wages and withholdings, generate paychecks, and file payroll taxes with the IRS (or state). 

Employee performance reviews: 

Some systems allow for online performance reviews so managers can provide feedback in real-time instead of waiting until the annual review time—a process known as "real-time" or "continuous" feedback.

Employee onboarding: 

 Some HR systems include an employee onboarding feature that allows managers to provide new hires with information about policies, procedures, and benefits. 

Employee handbook: 

Many HR software systems include a document library where you can store essential workplace documents such as your company's employee handbook and policy manuals.

Whether a human resources software system offers only a few features or covers them in one comprehensive product, consider your budget and business needs when deciding which platform will work best.

Human resources (HR) software has become an essential tool for modern businesses, as it provides many benefits to help streamline HR processes, reduce costs, and increase efficiency. In this article, we will explore the various benefits of HR software and how it can benefit your company. 

1. Employee data management

One of the primary benefits of HR software is its ability to manage employee data effectively. HR software allows you to store and organize all employee information, including contact details, job roles, and employment history, in one centralized location. This makes it easy to track employee data and share it with other departments within your organization. Furthermore, HR software can help automate the process of creating job descriptions, making it easier for you to manage job vacancies and streamline the hiring process. 

2. Employee benefits management

HR software also simplifies employee benefits management by helping you offer a range of flexible benefits packages, such as health insurance, and ensuring that you are compliant with pension plans and payroll tax deductions. Additionally, the software can manage benefits administration, reducing the time you spend processing claims or resolving disputes with third-party providers. 

3. Employee training and development management

With HR software, you can create and manage employee training records, including job descriptions, upskilling programs, and training plans. This feature is especially useful for remote workers who need to learn about company procedures and policies. By providing your employees with regular training, you can improve their skills and help them grow within your organization. 

4. Performance Management

HR software can assist with performance management by providing regular performance evaluations and feedback reports. This helps you manage your workforce effectively, determine whether your employees are meeting job expectations, and identify areas for improvement. You can also conduct employee engagement surveys to gain valuable insights into how satisfied your employees are with their work and whether they feel valued by their employers. By addressing any concerns or issues raised in these surveys, you can improve employee engagement and create a happier, more productive workforce. 

5. Recruitment becomes easy

HR software can make the recruitment process easier by simplifying the job posting and candidate screening processes. You can manage all candidate data in one centralized location and automate the screening process, saving time and reducing the risk of errors. Additionally, you can use HR software to conduct interviews and background checks with potential employees. 

Human resource management (HRM) is an essential department for any business, and organizations can utilize several types of HR software to streamline HR processes. Here are the three main types of HR software that businesses can use to optimize their HR functions and increase efficiency:

1. Time and attendance

2. Applicant tracking system

3. Learning Management System

Let's take a closer look at each type of HR software.

1. Time and Attendance

This software tracks employee activities to ensure they are working their designated hours and not misusing sick leave or vacation days. It also provides valuable insights into employee productivity by monitoring clock-in and clock-out times, tasks completed during shifts, and team collaboration. The software helps manage employee attendance by identifying absenteeism or tardiness patterns, allowing businesses to address these issues proactively. 

2. Applicant Tracking System

An ATS is a software tool used to manage the recruiting process, including storing and organizing candidate information such as resumes and cover letters. Using an ATS can save time and money by eliminating manual processes such as printing out resumes and manually updating candidate databases. It also helps ensure that important candidate information is not lost and that everyone in the organization can access the same comprehensive database for candidate data. The standard features of ATS include resume parsing, formatting options, and integration with other HR software applications like payroll providers or onboarding tools. 

3. Learning Management System

The LMS software application allows organizations to manage, deliver, track, and measure employee training. It identifies employee designation and skills, then offers a variety of courses in their areas of interest. The LMS provides corporate training for employees in specific business units or departments. This software helps businesses maintain compliance and ensure that employees receive the training they need to succeed in their roles. 

Usability of HR Software in the Current Market 

1. HR software saves time

HR software saves time in the following ways:

• Automating repetitive tasks. Tasks such as performance reviews or employee onboarding can be incredibly time-consuming, especially considering your company's employees. HR software allows you to automate these tasks by letting you create templates and then fill in the blanks each time a new employee requires that particular task.
• Automating time-consuming tasks. By automating specific processes, HR software frees your staff members to focus on more important matters like new business development or training programs.

2. An HR management system ensures any critical information is immediately available

It's essential to have an HR management system to ensure any critical information is immediately available. It's vital for employee performance, tracking leave and sickness requests, and employee development.

HR tools make things much more efficient by having everything in one place. You don't need to memorize codes, carry files, or worry about logging into the company network. HR solutions can be accessed from anywhere, which makes it easier for companies to have remote teams. Having all the data readily available makes it simpler for organizations to make quick decisions.

2. It makes employee development easier

Employee development is one of the most critical aspects of your organization, as it ensures that you have a motivated and productive workforce. To ensure your employees can reach their full potential, you need to track their progress and attendance.

HR software makes employee development easier by tracking employee performance, training, and attendance. This can help you see which employees need more training or why certain people aren't performing as well as others.

3. Human resource management software is secure

The fourth reason human resource management software is a good choice is that it is secure. The system is cloud-based, which means that data and documents are stored in the cloud or on servers in cyberspace. This makes them easier to access, use and share than traditional HR systems that store data on your company's computer system.

It's also flexible and scalable—meaning it can be used by organizations of all sizes (from small businesses with one employee to large corporations with thousands). And because it's easy to use, you won't need an expensive IT department to manage the software. Instead, employees can access and edit their records whenever required—making the whole process more efficient than ever!

4. Monitor leave and sickness requests easily

During business hours, employees are busy at work. They're on the other side of the world from you, and they probably don't want to spend time making sure that leave records are up-to-date. That's where an HR software platform can help out.

You may even want to consider using an absence management tool as well—this lets managers track absences from all teams simultaneously so they can quickly identify problems or potential issues affecting several teams simultaneously.

What are some critical HR software integrations?

Recruiting is incredibly important for businesses, and in many cases, it falls outside the core HR function. Because of this, many companies choose to invest in an applicant tracking system (ATS) that they can integrate with a human resource information system (HRIS). This way, when job applicants are hired, their information can already be in the HRIS database. 

Another important integration for businesses is an employee's time clock and payroll. If you have these functions in separate systems, integrating them will make calculating pay based on hours worked more seamless.

There are integrations with non-HR software systems to consider. Your accounting software is a good example. Integrating your payroll and accounting systems will make reconciling your payroll costs with your general ledger easier. Businesses often integrate their HR software with business intelligence (BI) software to manipulate the data more efficiently and gain insights into significant trends.

Work with your HR team to take stock of your needs and the systems you have in place already, and talk to vendors to ensure that everything will piece together nicely through integrations.

Different organizations have different HR software needs.

There are different types of HR software available in the market. Each type is designed to perform a specific function and can be used for multiple applications. Some of the most common functions include:

• Employee information management
• Payroll, benefits, and PTO management
• Performance management, compensation management, and employee development
• Employee relations 

Future Trends in HR Software

It's no secret that the way we work is changing. Gone are the days when we could take a 9-to-5 job and expect to retire with a gold watch at 65. Now, it's all about flexibility, growth, and personal development. To meet the needs of this increasingly mobile workforce, HR software has made strides toward becoming more flexible as well—and it will continue to do so moving forward.

Here are some trends that have already begun reshaping how companies provide benefits and manage their people:

Employee Engagement

Employee engagement is typically defined as a measure of how employees feel about their work, their employer, and the interaction between the two. It can be measured by surveying employees to see how they feel about specific aspects of their organizations.

When you think about employee engagement, it's important to remember that this is not some new buzzword or empty promise from companies trying to sell software. Employee engagement is an important part of the employee experience—and a key to organizational success.

Employee Experience

Employee experience is the sum of all interactions between a company and its employees. It encompasses everything from onboarding to performance management, exit interviews, and beyond.

The employee experience has a huge impact on engagement. Employees who are satisfied with their experiences will be more productive at work and stay with the company longer than those who aren't happy.

Automation & AI

As you may know, one of the biggest trends in HR technology today is automation and AI. This is a trend that will continue to rise. The ability of businesses to provide employees with better experiences will only increase as technology grows.

In fact, AI has already made great strides in automating certain tasks for HR professionals such as onboarding new hires or managing employee data across different platforms like social media and email systems.

As we move further, AI will be used more often in other areas such as recruitment processes or even handling employee complaints or concerns about their benefits packages.

Transparency & Culture

Transparency is important for a healthy culture. When employees know that the company is being transparent about their decisions, it helps build trust and boosts morale.

Transparency also helps with employee engagement, retention and performance. If employees feel like they're being kept in the dark about what's going on at work or if they don't understand how they're contributing to the company's bottom line, they are likely to disengage from their jobs (and quit). 

When leaders communicate openly with team members about where they stand on goals and metrics—or when companies are transparent with their financial information—employees perform better because they have a clearer understanding of how their work matters.

Flexible Benefits

Flexible benefits are a good way to attract and retain talent. In addition, flexible benefits can help employees manage their finances, which will be increasingly important in the future as more Americans struggle to make ends meet. These two drivers of employee engagement are linked: when employees feel more secure about their financial situations, they're more likely to stay at a company and work hard for it.

Organizational Growth

The HR software industry is experiencing growth on several fronts, including specialization and integration. As the use of technology expands in organizations around the world, a wide range of tools are being developed to suit specific needs. Some companies have found success with business intelligence or employee benefits software, while others have found success with human capital management (HCM) software.

For HR professionals who need to support organizational growth, there's no shortage of options when it comes to speciality content management programs such as recruitment automation or succession planning systems. But if your company is still using traditional methods for recruiting and onboarding new hires, you may want to consider upgrading your existing system with a tool that better supports current best practices in talent acquisition and retention management strategies.

The way we work is changing, and HR software is following suit

As the way we work changes, so must HR software. The trend in recent years has been toward flexible working arrangements and remote work. These changes are expected to continue. And as a result, businesses need to be ready for them by implementing new strategies like flexible benefits and more efficient onboarding processes that allow employees to start performing their jobs remotely quickly.

But while these changes will undoubtedly happen, there are ways to embrace technology without radically altering your HR processes.

The pace of change in the world of HR software is staggering. It's hard to keep up with all the new features and buzzwords, but it's well worth considering what they mean for your company and how they can help you make better decisions about your employees.

When it comes to implementing HR software, there are many factors that you need to keep in mind. These factors can help you identify the right kind of HR software for your business, which will work well for you and your employees.

Let's take a look at some of the factors that you should consider when implementing HR software:

Your business needs and goals

As you implement an HR system, keeping your business goals and needs in mind is important. Suppose you're looking for software that can help with a specific function, such as payroll or time tracking but aren't considering what else may be necessary for your company. In that case, the software will probably become more of a hassle than anything else.

For example, if your business is rapidly growing and you need a new way to manage employee data and communicate with staff members remotely (both of which an HR system can do), it may be better to choose a program focused specifically on those areas rather than one designed primarily for payroll purposes. 

When you're considering software for your business, make sure to think about what features are most important to you. If you're unsure which program would be best, talk with a consultant from SoftwareDekho who can help you make the decision.

Core features of the HR software

When looking for HR software, ensuring the program's core features will meet your needs is important. The following are some of the most common features:

• Time-tracking capabilities
• Employee scheduling tools
• Leave management functionality (including accrual and reporting)
• Employee onboarding and offboarding processes
• Time-off requests and approval reports
• Recruitment management tools
• Performance reviews
• Attendance tracking and timekeeping
• CRM integration
• Employee self-service capabilities
• Payroll integrations

Similarly, it's important to consider how the HR software can benefit your business. Here are some key ways that HR software can help you manage your employees: Improve employee engagement by giving them access to their personal information.

Intuitive User Interface

A good user interface should be easy to use. For example, it should be intuitive and not require a lot of training for users to get started. A great tool will have an intuitive user interface that makes it easy to learn, understand, and master.

This is critical because it will help you get more value out of the HR software. If your employees are unfamiliar with the tool and find it difficult to use, they will be less likely to make the most of its capabilities and features. Therefore, look for an exemplary user interface that is easy to learn, intuitive, and does not require extensive training for employees to get started. This will save you time and money on training and help improve productivity.

Compliance and security

Compliance and security are two of the most important factors to keep in mind when implementing HR software. Compliance is all about ensuring that your company is aware of local and federal laws and adhering to them. You need to ensure adequate security protocols and backup plans if something goes wrong with your data or if someone tries to hack into it.

Security is also crucial because it ensures data privacy and accessibility. You want to ensure that only those who should have access to the data can do so, and that any information you put in the system is secure from hackers or other threats, such as malware. This means setting up firewalls and antivirus programs on all devices connected to the program, encrypting sensitive files whenever possible, and regularly backing up important files (even if they're not encrypted).

So,  Look for HR software that comes with security features, such as two-step verification for logins and automatic backups. You should also look for a system that can be integrated with other security tools, like antivirus programs or firewalls. 

Check thoroughly about their implementation plans

The implementation plan is the most important step of HR software implementation. If you are not careful enough to check thoroughly about their implementation plans, then there are chances that you might get into trouble later.

Ensure the implementation plan is right for your business needs and goals. For example, if the software has a complex system behind it but does not have an experienced team who can implement it properly, it will be difficult to deal with any issues that may crop up during the process.

Also, keep in mind that different software vendors offer their approaches to implementing their products. This means that some companies will offer free or low-cost implementations while others will charge a certain amount of money for this service. It is also important to find out how long it will take before your company can start using the software. Some companies offer a quick implementation process, while others may take longer due to internal processes and procedures.

Thus, evaluate the options available before making a decision.

Price and affordability

For the sake of your HR team, it's important to consider the cost of implementing HR software. There are a few ways you can determine the price of different options:

• Searching for pricing information online
• Contacting potential vendors directly
• Comparing prices between providers

Once you have a better idea of how much it will cost, you can decide which software works best for your team. When comparing prices, it's also important to consider what features and benefits each HR tool offer.

1. Zimyo

Zimyo is a one-stop solution for all your HR needs. It's a cloud-based HR software with 18+ modules, so you can choose the specific functions that will automate your business processes.

Zimyo is a complete HR software as it offers various functionalities such as Employee Self Service (ESS), Time Management System (TMS), Leave Management System (LMS), Payroll Management System (PMS), etc.

Pros:

• It provides many integrations, making it easy for employees to get in touch with their colleagues or the management team without going through email chains or phone calls.
• It has an employee self-service portal that allows employees to access information like performance appraisals, annual increment details, and attendance records from anywhere at any time using their login credentials. The portal also gives them access to leave requests and get approvals instantly without waiting for long periods before getting a response from their managers or supervisors via emails/phone calls.
• The software also has an integrated payroll system that automatically processes monthly payroll. It ensures that all the necessary deductions are made from employees' salaries, including income tax and ESI contributions.
• The software is also equipped with a comprehensive reporting module that allows managers to generate reports on any aspect of their business operations like employee performance appraisals, leave statistics, attendance records, etc.

Cons:

• No training management feature.
• Lack of compensation management and self-service portal.

2. Keka

Keka helps you manage your employees, payroll, and benefits. It is a cloud-based solution that is integrated with other applications such as Payroll platforms or ERPs.

Keka human resources software or human resource management platform helps you automate basic and monotonous payroll and HR tasks like attendance management, employee leave tracking, etc., so that you can focus on more important things like strategic planning and business growth.

Pros of using Keka:

• Ease of integration
• Flexible - Even after all the customization, it would still be 100% compliant with industry standards.
• Easy to use - You can manage your account without any prior knowledge or experience in HRM software.
• Compatible with other software like QuickBooks, ADP, etc.

Cons of using Keka:

• Payroll information is complicated to access.
• Expensive option to stick with.

3. Wallet HR

Wallet HR is a SaaS-based HR software solution for small and medium-sized companies with outgrown spreadsheets. Wallet HR is a cloud-based HR software that helps companies manage and automate their HR functions. Organizations of all sizes can use it to manage employee data like employee details, payroll, benefits, time tracking, onboarding etc. 

You can even use the report library to select pre-built reports and create custom-built reports for sharing with your team members or stakeholders.

Pros:

• Easy-to-use interface
• Automated time off requests
• Employee performance reviews Customized reports

Cons:

• Suitable only for small and medium-sized businesses.

4. Zoho People

Zoho People is an HR suite that combines talent management, a payroll system, and time & attendance features. Its cloud-based solution makes it very easy for you to manage your employees' data from anywhere using any device.

The mobile app allows you to change employee information anytime, anywhere. You can easily keep track of recorded department transfers, designation upgrades, and work location changes, and that too without any manual intervention. With Zoho People, you won't need complex integrations with other tools or multiple clicks just to complete simple tasks like changing your employee's profile picture or adding him/her on LinkedIn!

Pros:

• The software is easy-to-use; everything is presented in the dashboard, so there isn't much room for confusion or mistakes while completing tasks online.
• Easy integration with other tools such as Google Drive etc., which makes it easier for you to complete tasks related to training modules or onboarding, new employees, using different apps rather than having multiple windows open on your screen at once
• The software is user-friendly, which means that your employees can easily navigate through the entire platform without any issues or confusion.

Cons:

• Issues With Microsoft Office 365 Outlook Integration.

5. Kredily

Kredily is a complete HR software solution for small and medium-sized businesses. It has been designed to make it easier for you to find, engage, and hire great talent without the hassle of juggling through inboxes.

The best part about Kredily is that it can help you manage your entire employee lifecycle from engagement to retention by providing insights into employee performance and improving productivity levels with its powerful HR analytics dashboard.  

Pros

• It's cloud-based and mobile-ready so you can access it wherever there's internet or Wi-Fi
• A clean interface that is easy to use and navigate
• It offers a free plan as well. 

Cons

• You may find trouble with the leave Management feature.

 1. What are some key things to look out for when choosing an HR software vendor?

First, sort your business requirements like budget, required features, integrations, etc. Then check the user interface, possible customisations, customer support, ease of usage, and previous customer reviews.

2. What are some benefits of using an HR software provider?

HR software providers come with a baggage of advantages like reduced implementation time and risks, flexible work functions, limited manual errors, etc. The best HR software eases your job in finding the right resources for your company. 

3. How do I choose the best HR software?

Try looking for the existing and previous customer reviews of different vendors in the market. Moreover, check if the vendor allows customisations and integrations with other software tools for better functionality. 

4. What makes good HR software?

A good HR software is safe and easy to use. It provides enhanced privacy by securing confidential information, enables easy data transfer, and gives flexible access to the users with different deployments.