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7 Essential Functions of Recruitment Software You Can't Miss

7 Essential Functions of Recruitment Software You Can't Miss
Sruthi V Content Specialist
Reading Time: 5 mins
Published: March 6, 2023
Last Updated: May 30, 2024

Recruitment is a critical function of any organisation, and finding the right candidate for a job can be daunting. However, with the advent of recruitment software, companies can streamline their recruitment process and reduce the time and effort involved in finding the right candidate.

Integrating Recruitment with HR Software

Recruitment software can be integrated with HR software to provide better functionality. HR software typically includes functionalities such as payroll, benefits administration, and performance management.

By integrating recruitment software with HR software, organisations can streamline their entire employee lifecycle, from recruitment to onboarding to performance management. This integration ensures that all employee data is stored in a single system, enabling better decision-making and increased efficiency. 

Top Functionalities of Recruitment Software

1. Job Posting and Management

The best recruitment software allows companies to post job listings on various job boards and social media platforms. It also helps manage job postings, from creating job descriptions to posting jobs and tracking their status. This functionality enables recruiters to reach a broader pool of candidates and manage job postings efficiently.

2. Applicant Tracking

Applicant tracking is an essential function of recruitment software. It helps track applications, resumes, and candidate information in one centralised location. With applicant tracking, recruiters can quickly–

  • View candidate information and progress 
  • Schedule interviews 
  • Communicate with candidates directly  

This functionality enables recruiters to manage their recruitment pipeline effectively.

3. Resume Parsing

Resume parsing is a functionality that helps extract relevant information from resumes, such as candidate contact details, education, and work experience. This functionality saves recruiters a significant amount of time and effort as they don’t have to manually enter candidate information into the system. This functionality enables recruiters to process candidate applications quickly.

4. Interview Scheduling

Recruitment software that offers interview scheduling helps automate the interview scheduling process. It integrates with the recruiter’s calendar, allowing candidates to schedule interviews based on the recruiter’s availability. This functionality eliminates the need for back-and-forth communication between the recruiter and the candidate, saving time and effort for both parties.

5. Background Screening

Background screening is an essential aspect of the recruitment process, and the best recruitment software offers this functionality. It helps organisations verify candidate information, such as education and work experience, criminal history, and references. With background screening, recruiters can ensure that the candidates they hire are who they claim to be. This functionality ensures that the company hires the right candidates.

6. Collaboration and Communication

Recruitment software that offers collaboration and communication functionalities allows recruiters to work together on a single platform. It helps streamline communication, ensuring that everyone is on the same page. Recruiters can also communicate with candidates directly from the software, ensuring timely communication and a better candidate experience. This functionality enables recruiters to work together and provide a seamless experience to candidates.

7. Analytics and Reporting

Analytics and reporting are essential functionalities of recruitment software. They provide valuable insights into the recruitment process, such as–

  • time-to-hire 
  • cost-per-hire 
  • candidate source

These insights help organisations optimise their recruitment process, saving time and money in the long run. This functionality enables recruiters to measure the effectiveness of their recruitment efforts and make data-driven decisions.

Recruiting Software

Additional Benefits from Recruitment Software

Recruitment software can also help organisations save time and money by automating repetitive tasks, such as sending email templates, scheduling interviews, and collecting feedback from interviewers. Automation enables recruiters to focus on more strategic tasks, such as candidate engagement and relationship building.

In addition to the functionalities mentioned above, some recruitment software also offers an AI-powered candidate matching feature that uses machine learning algorithms to match candidates with job requirements based on skills, experience, and other factors.

Furthermore, mobile-friendly recruitment software can help organisations reach a broader pool of candidates and provide a better candidate experience. With the rise of mobile devices, candidates expect to be able to apply for jobs and communicate with recruiters via mobile devices.

Recruitment Software in India

There are several recruitment software options in India, and business owners must choose the one that suits their requirements. Some of the best recruitment software in India include Zoho Recruit, Recruiterbox, iCIMS, and Jobvite. These recruitment software can help companies streamline their recruitment process.

Choosing your best match

When choosing the best recruitment software in India, companies should consider their specific requirements, budget, and user-friendliness. Conducting thorough research, reading reviews, and requesting demos can help make informed decisions.

Moreover, business owners should ensure that their recruitment software is compliant with local laws and regulations, such as data privacy laws and equal employment opportunity laws. Compliance ensures that organisations avoid legal penalties and maintain a positive employer brand reputation.


Recruitment software is essential for organisations looking to streamline their recruitment process and find the right candidates quickly. By leveraging the top 7 must have recruitment software functionalities and integrating recruitment software with HR software, business owners can optimise their recruitment efforts and provide a seamless experience for candidates and recruiters alike.

Decide with confidence.

You must conduct thorough research and read user reviews to choose the best software for your needs. So, take a look at our website to understand better!

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